AISL Foundation Limited (“AISL Foundation”) is a charitable arm of Asia International School Limited (“AISL”). We respect the privacy of individuals. We diligently ensure that the collection, usage, storage, transfer, and disclosure of your personal data align fully with the provisions of the Personal Data (Privacy) Ordinance (Chapter 486 of the Laws of Hong Kong SAR) (the “Ordinance”). Our staff are committed to adhering to the principles outlined in this Statement and our broader Privacy Policy Statement, which may be accessed at https://www.aislfoundation.org/privacy-policy/. This Statement elucidates our policies and practices concerning the handling of personal data, ever mindful of our responsibility to safeguard your trust.

Purpose of Collection and Usage

Your personal data shall be utilised for purposes directly associated with your engagement in our scholarships and awards, educational programmes, activities, and related initiatives, including the processing of applications and enrolments, administering scholarships, awards and programmes, managing donations, issuance of acknowledgements or receipts, solicitation of feedback, the conduct of analyses to enhance our offerings, and supporting initiatives aligned with AISL Foundation’s mission to advance education. We may, with humility and respect for your preferences, disseminate promotional materials and information pertaining to our scholarships, programmes, courses, services, events, and appeals for support or donations to AISL Foundation and its affiliated entities, employing the contact details you have voluntarily provided. Should you prefer not to receive such communications, we invite you to convey your objection to us at your convenience by emailing us at info@aislfoundation.org, and we shall honour it promptly. Kindly note that fields in forms marked with an asterisk (*) denote mandatory information. Although the provision of your personal data to us is on a voluntary basis, without the provision of complete and accurate details in areas marked as mandatory, we may regrettably be unable to furnish the services or opportunities you seek, potentially leading to deferral or ineligibility.

We may, from time to time, use your personal data to send direct marketing materials to you. Appropriate mechanisms are provided to enable you to opt out of receiving such communications at any time, without charge. For further details, please refer to “Use of Personal Data in Direct Marketing” below.

Use of Personal Data in Direct Marketing

We intend to use the personal data you provide to us including your name, telephone number, email address and mailing address to conduct direct marketing for delivering to your promotional materials and information pertaining to our scholarships, programmes, courses, services, events, and appeals for support or donations to AISL Foundation and its affiliated entities via telephone calls, instant messaging, emails and by post. We also intend to, and in this regard, you consent to, transfer and share the data with our group companies for the purposes of conducting direct marketing and promotional activities, and improving and personalising our services.

We may not so use or provide the above-mentioned data for direct marketing unless we have received your consent. Your consent may be communicated to us without charge at the time when you provide such data through our website or by writing to us.

If you do not wish us to use or provide to other persons our data for use in direct marketing as described above or do not wish to receive particular types of direct marketing materials or do not wish to receive such materials through any particular means of communication, you may exercise your opt-out right by notifying us by email at info@aislfoundation.org. Please be assured that even if you have chosen not to receive our direct marketing materials, we shall continue to provide you with our services. 

Sharing and Disclosure of Data

The personal data you entrust to us will be accessible solely by authorised personnel within AISL Foundation, the AISL group companies and the AISL Harrow family of schools, comprising AISL Harrow International Schools, AISL Harrow LiDe Schools, AISL Harrow Hong Kong Children School, and AISL Harrow Little Lions Early Years Centres, on a strict need-to-know basis for delivering our services. In our commitment to transparency and ethical conduct, we neither rent, sell, nor arbitrarily share or disclose your personal information to external parties or unaffiliated organisations, save in the following circumstances:

1. to agents, contractors, or third-party service providers who assist in administrative, technical, educational, or ancillary services essential to our operations and who are contractually bound to maintain confidentiality and protect your personal data;
2. where the requested service is delivered by the relevant entity who is contractually bound to maintain confidentiality and protect your personal data;

• with your express prior written consent;

1. where we deem it imperative to share information for the investigation, prevention, or mitigation of unlawful activities, suspected impropriety, or threats to personal safety; or
2. to comply with applicablelaws, statutory obligations, regulatory requirements, legal proceedings, government directives, or official administrative requests.

Transfer of Data 

If deemed necessary, AISL Foundation may transfer your personal data to places outside Hong Kong, in order to carry out the purposes or directly related purpose(s) for which they were collected. Your personal data may not be protected to the same or similar level as it would in Hong Kong. However, we will take all reasonable measures to ensure that your data is processed and stored securely, regardless of the places in which it is processed or stored.

Personal Data of Minors

We place great importance on protecting minors’ personal information. If you are a minor, we require your parent or guardian (as registered with your school) to carefully read this Privacy Policy Statement and consent to your provision of personal information to us.

If we identify you as a minor through your application or enrolment, we will require consent from your parent or guardian (as registered with your school) for collecting and using your personal information.

If you are a parent or guardian (as registered with the minor’s school), please ensure the minor under your supervision uses our services only with your consent. If you have any concerns about the personal information we hold about the minor, please contact us via email at info@aislfoundation.org.

Access to and Update of Personal Data

We kindly encourage you to inform us of any alterations to your personal information, as this enables us to continue providing the support and opportunities you require without interruption. Requests for access or correction may be submitted by completing the Data Access Request Form (OPS003), obtainable from the Office of the Privacy Commissioner for Personal Data at https://www.pcpd.org.hk/english/publications/files/Dforme.pdf and sending the completed form to us by email at info@aislfoundation.org, by post to, or in person at our office at, the address as set out below, or via a written submission directed to info@aislfoundation.org. Upon receipt, we shall verify the requester’s identity to confirm entitlement under the law. In accordance with section 20 of the Ordinance, we reserve the right to decline compliance in certain circumstances, such as where requisite details are not furnished. In all cases, we will answer your request in 40 calendar days. A fee may be charged for complying a data access request.

Contact

AISL Foundation Office

Address: 35/F., Office Tower, Convention Plaza, 1 Harbour Road, Wan Chai, Hong Kong SAR, China

Email: info@aislfoundation.org

In the event of any discrepancy between the English and Chinese versions, the English version shall prevail.